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Facility Rental Information

Facility Rental Information

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B”H

FACILITY RENTAL

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North County Chabad Center/Congregation Beth Meir HaCohen

19045 Yorba Linda Boulevard, Yorba Linda, CA 92886

Tel. 714-693-0770 Fax 714-693-9423 www.ocjewish.com

Facility Reservation Information

To Check Availability of Facility

Please call our office at 714-693-0770. The office staff will provide you with available dates for you to schedule your event. Once a date has tentatively been agreed upon, the Staff will help arrange a convenient time for you to meet with them to coordinate the event.


You are welcome to view all rooms of the Facility on your own, except for the kitchen, which requires the presence of a Staff person. Please call ahead to make sure that the Facility is open at the time you would like to view it.

To Reserve the Facility

An application and deposit must be submitted to the office for all event registrations. Once an application has been received, your date request will be verified and a confirmation will be mailed to you. A deposit is due when the application is submitted. All reservations are on a first-come, first-serve basis. Requests should be made early, and no later than 30 days before your event. All facility fees must be collected no later than 30 days prior to the event.

Facility Rates

DEPOSIT (required for all events)

Deposit is $350 for all events. It must be received with the application to secure the date of your event, one month prior.

Shabbat Kiddush (Saturday)

Kiddush can be discussed with Naomi Blesofsky. After a caterer, we can provide the chulent, fruit and drinks. All extra waiters must be paid by the facility rentee.

Bar/Bat Mitzvah, Ufroof, Wedding, Etc.

Deli or lunch can be ordered at Orange County Kosher. Pico Kosher Deli in Los Angeles, or other Kosher approved establishments. Please make sure to specify that you want deli platters, salads, sauces, and bread. Specialty cakes may also be ordered from Orange County Kosher or from Schwartz bakery in Los Angeles.

People are encouraged to sponsor the weekly Kiddush in honor of yarhtzeit, bar/bat mitzvah anniversary, or any personal Simcha! The Kiddush will be set up and supervised by North County Chabad personnel.

Use of the sanctuary or center for a Bris/Pidyan Haben/Bat/Bar Mitzvah, wedding or any other service: $450

Includes Shabbat Bar Mitzvah/Sunday Bar Mitzvah/Bat Mitzvah Service in Sanctuary, Rabbi and Cantorial services, event assistance, set up and clean up, and candies for service. This excludes Shabbat Kiddush and room rental, which can be arranged separately.

Use of Chuppah $200

Chuppah and poles & chuppah set up.

Use of Library $125

Library used for Tish, bedeken or, bris prep area.

Social Hall: $600 for 50 people or less

Includes use of room for up to 50 people, pre-reception in lobby, use of kitchen for preparation and warming only, big screen audio and video system, on site staff person, table set up and clean up by our custodian, and event assistance.

Social Hall: $1050 for 50 or more people

Includes use of room for 50 to 135 people, pre-reception in lobby, use of kitchen for preparation and warming only, big screen audio and video system, on site staff person, table set up and clean up by our custodian and event assistance.

Social Hall and Courtyard Plaza: $1600

Includes use of room for up to 135 people, pre-reception in lobby, use of kitchen for preparation and warming only, big screen audio and video system, on site staff person, table set up and clean up by our custodian and event assistance. Also includes use of outside courtyard which can accommodate additional guests or can be used for wedding ceremony.

Sanctuary (can hold larger events): $1800

Includes use of room for up to 240 people, pre-reception in lobby, use of kitchen for preparation and warming only, on site staff person, table set up and clean up by our custodian and event assistance.

Sanctuary and Courtyard Plaza (can hold larger events): $2000

Includes use of room for up to 240 people, pre-reception in lobby, use of kitchen for preparation and warming only, on site staff person, table set up and clean up by our custodian and event assistance. Also includes use of outside courtyard which can accommodate additional guests or can be used for wedding ceremony.

Classrooms rental $40/per room

For Set up for weddings, babysitting, etc.

Youth Lounge: $500

Includes use of room for up to 50 people, use of kitchen for preparation and warming only, big screen audio and video system, on site staff person, table set up and clean up by our custodian and event assistance.

Linens and paper goods are not included.

Catered Events:

All outside caters must be glatt kosher certified RCOC, RCC or Kehillah and be approved by Rabbi Eliezrie or Rabbi Levi one month prior to the date of the event. For a party of more than 50 people, caterers must pay a catering fee of $180 for use of kitchen to warm and prepare food.

Cancellation Policy:

If it becomes necessary to cancel an event, it must be cancelled more than 30 days in advance of the event. A reservation that is cancelled within the 30-day period will result in a cancellation fee equal to one-half the deposit. Written cancellation is required.

Site Planning Meeting

A detailed site-planning meeting will be held with your Facility Coordinator approximately three weeks before your event. At this time, you will fill out a room layout form, discuss decorations, and lock-in (commit to) a maximum number of guests (to determine janitorial and security personnel, as well as the set-up of the room).

Any changes must be communicated to a Staff person no later than 48 hours before your event.

Rabbinical and Cantorial Services

All religious ceremonies and Cantorial services must be conducted by North County Chabad Center Rabbis, Cantors and affiliates.

General Use Policies
All events, be they community events, life cycle, any activity in the facility when used by congregation, or by outside groups or indiviudals who rent the facility, must adhere to the religious standards of Halacha-Jewish law as outlined in Shulchan Aruch and defined by Vaad Rabbonie Lubavitch-Central Committee of Chabad Lubavitch Rabbis. All religious events will only be done by a Chabad Rabbi of the Merkos Linyonei Chinuch organization.

Deliveries

- Office personnel are not authorized to sign for any deliveries unless previously arranged.

- North County Chabad is not responsible for any items delivered early or left behind.

- Unless previously arranged with the office, the applicant must be on site to accept all deliveries.

- The day of the event, there will be on-site staff person one-hour prior to the event to open doors, and answer questions.

Cleaning Policies

- Our on-site custodian will be responsible for cleaning of the facility.

- The caterer must be responsible for the cleaning of the kitchen. Clean up includes:

-cleaning of all equipment used

-cleaning of all counters

-cleaning of all appliances, sinks, stoves, refrigerators, etc.

-cleaning of floors

-provision of ample cleaning supplies

- A mop, broom and trash bags will be available in the kitchen. It is the caterer’s responsibility to supply any additional cleaning supplies, such as towels, cleaning solutions, etc.

-The applicant and/or the party planner will be responsible for the removal of all equipment, balloons, supplies, personal items, displays, etc., immediately following the event or until 11:00am the following day (when the party is on Shabbat, the decorations must be removed immediately following the conclusion of Shabbat).

-Please make sure you discuss the clean-up with the caterer and any other person contracted to help with your event.

-The facility must be left in the same condition in which it was rented.

-Any clean-up not completed will result in loss of part or all of your deposit.

-Any damages incurred by the applicant or any of the applicant’s guests will be the sole responsibility of the applicant.

Kitchen

-Main Kitchen is certified glatt kosher MEAT or PARVE events ONLY.

-Dairy Kitchen (in education building) is for Dairy Only and CHOLEV YISROEL ONLY.

-Ice is not included in the rental.

-Use of existing supplies is prohibited.

Decorations & Room Use Policies

- Do not move or remove any equipment such as artwork, plants, etc.

- Tape, nails, staples pushpins, etc., are not permitted on any of the Facility walls, ceilings, doors, or furniture.

- Balloons must be secured at all times. If you are using the sanctuary, the ceiling is high and balloons are difficult to remove.

- Rice, confetti, and birdseed throwing, as well as silly string, are prohibited.

- All decorations must be discussed in detail at the site-meeting.

- Entrances, hallways, and exit signs must not be blocked at any time.

- For religious reasons, mixed dancing is not allowed in this Facility, please respect this policy.

Smoking Policy

NO SMOKING is allowed in any of the rooms or entrances. Smoking is allowed on the back patio only.

Security

Security Guards are available upon request for an additional fee of $100 per event.

Children

Children must be supervised at all times. North County Chabad staff is NOT responsible for unattended children. Children must stay in your reserved area. Our parking lot is very close to the entrance of the building. Please watch children carefully!

Billing Information

The applicant accepts full responsibility for the actions of all their guests and participants and is required to replace or reimburse North County Chabad for all damages to equipment and property and for all areas of the facility used by the group, including the restrooms.

The applicant will not be charged for normal food spills on the carpet; however, this does not apply to other substances such as paint, taffy, or other staining/sticky substances spilled on the carpet. The applicant will be billed for cleanup and/or replacement costs of carpet damage due to these substances.

The final billing statement will be sent via email and/or regular mail.

Thank you for your interest in North County Chabad’s Facility. We’d love to host your event!

North County Chabad

Facility Application

Date: ____________ Name: ____________________________________

Address: _____________________________________________________

City: _________________State:________ Zip Code: _________________

Home Phone: ____________________Cell Phone: __________________

Fax: _________________________ Email: _________________________

Type of Event: ________________________________________________

Date(s) Requested for Event: ___________________________________

Time Requested for Event: _____________________________________

Person Being Honored (if applicable):____________________________

Name of Caterer: ______________________________________________

Number of People Expected: ___________________________________

Will alcohol be served? _____

Amount of Deposit: _____________ Balance Due: ________

Check #______________

Credit Card Information:

Type: _VISA _AMEX _MASTERCARD

Number: ________________________Exp______________

Applicant Signature:

I ________________ have read the Facility Reservations Packet and agree to all terms and conditions.

Signature: _______________Date: _____________

Additional Comments:

_____________________________________________________________

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Internal Use Only

Date Confirmed? _______ Deposit Received? ______

Deposit Amount? _______ Kosher Caterer Confirmed? _____

Custodian Confirmed? _______ On Site Staff Confirmed? __________

Event Coordinator: __________________

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